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Property Owner
App Guide

Comprehensive Property Management Application Documentation for Property Owners

January 31, 2026
Version 1.0

Authentication Flow

Secure access management for property owners

1

Signup / Registration

  • Data Collection: Full Name, Email Address or Phone Number.
  • Security: Password creation with strength requirements.
  • Validation: Basic format checks and Terms of Service consent.
2

OTP Verification

  • Delivery: One-Time Password sent to registered email or mobile.
  • Security: Time-limited codes with expiry handling.
  • Retry Logic: Resend option available after cooldown period.
3

Login Access

  • Credentials: Login via verified Email/Phone and Password.
  • Convenience: "Remember Me" functionality for quick access.
  • Recovery: Forgot Password flow to reset credentials securely.

Dashboard Overview

Central hub for monitoring property performance and quick actions

Key Features

Property Selector

Switch between managed properties instantly. If no property exists, prompts to 'Add Property'. The entire dashboard context updates based on selection.

KPI Metrics

Real-time data snapshot: Total Units, Available Units, Active Bookings, and Outstanding Invoices for the selected property.

Quick Actions

Direct access to core functions: Bookings, Invoice management, Announcements, Manager controls, and QR Codes.

Navigation Footer

Persistent bottom navigation to switch between Dashboard, Unit/Rooms, Property Settings, and Business details.

Sunset Apartments
12
Available
45
Total Units
8
Bookings

Quick Actions

Bookings
Invoices
Broadcast
Managers
New Book
QR Code
Plan
Support
Dashboard
Units
Property
Business

Business Management

Centralized control for multi-property portfolios

Global Estates LLC

Pro Plan

12

Properties

145

Total Units

5

Managers

Billing & Subscription

Manage plan and invoices

Payment Methods

Configure payout accounts

Business Settings

General preferences

Unified Business Structure

  • Single Sign-On Access: Manage multiple properties under one business without switching logins.
  • Centralized Dashboard: Aggregated views at business level with property-wise control.
  • Team Management: Assign roles globally or per property.

Financial & Subscription Control

  • Business-Level Billing: One subscription covers all linked properties.
  • Flexible Payouts: Configure different payment accounts per property.

Pro Tip: Upgrading the business plan instantly unlocks premium features for all properties.

Property Management

Efficiently manage details, status, and settings for each property

My Properties

Selected

Sunrise Apartments

12 Units • Downtown

Lakeside Villa

1 Unit • West Side

Main St Commercial

3 Units • Business District

Property Listing & Selection

  • Centralized View: Access all real estate assets from a single list view.
  • Current Selection: Active property remains visible across the app for clarity.
  • Quick Editing: Update details, photos, and status instantly.

Adding New Properties

  • Simple Onboarding: Add properties via a streamlined popup form.
  • Essential Details: Name, address, and configuration to get started fast.

Note: Virtual account integration is under development and will be available soon.

Unit & Room Management

Detailed inventory control for your properties

Sunrise Apartments

Unit 101

2 Bed • 850 sqft

$1,200

Available

Unit 102

1 Bed • 600 sqft

$950

Occupied

Unit 103

Studio • 450 sqft

$800

Available

Add New Unit

Unit 104
Apartment

Bulk Creation Mode

Comprehensive Unit Control

Property-Specific Views: Units are filtered automatically based on the selected property.
Status at a Glance: Instantly identify available and occupied units visually.
Detailed Attributes: Manage pricing, unit type, size, and amenities with ease.

Efficient Creation Tools

Quick Add Modal: Add units without leaving the current screen.
Bulk Creation Toggle: Create multiple units in one action.
Instant Updates: Newly added units appear immediately.

Tip: Use bulk creation for hotels or large apartments to save hours of setup time.

Bookings System

End-to-end reservation management and tracking

Booking Management

Centralized List: View all bookings for the selected property in a single unified list.Manual Booking Creation: Add bookings for walk-ins or phone reservations directly from the app.Detailed View: Access guest details, payment status, special requests, and booking timeline.

Filters & Search

Smart Filters: Quickly switch between Upcoming, Active, Completed, and Canceled bookings.Powerful Search: Find bookings by guest name, unit number, or booking ID.Date Range: Analyze occupancy using custom calendar filters.

Actions & Controls

Check-In / Check-Out: Update guest arrival and departure with a single tap.Easy Modifications: Change dates, units, or guest contact details effortlessly.Cancellation Handling: Automatically release inventory back to availability.

Interface Preview

Search guest, unit, or date...

Sarah Jenkins

#BK-7829

Oct 12 – 15Unit 402
Confirmed

Michael Chang

#BK-7830

Oct 14 – 18Unit 105
Pending

Quick Tip

Long-press on any booking card to access quick actions like status updates or contacting guests via WhatsApp or Email.

Invoices & Financials

Track and manage invoices, payments, and property finances

Invoice Management

Tracking & Filtering: View invoices by Paid, Unpaid, Overdue, or Draft status per property.Invoice Generation: Create and send professional invoices directly to tenants or guests.Payment Updates: Record manual payments or track automated updates from integrations.

Financial Operations

Property-Specific Accounts: Configure different receiving accounts for each property.Payment Reminders: Automatically or manually notify tenants with outstanding balances.Multi-Currency Support: Handle regional currencies based on property settings.

Reporting & Exports

Export Data: Download invoice lists and financial summaries for accounting software.Revenue Insights: Monitor total revenue, pending payments, and overdue amounts.Audit Trail: Maintain a secure history of all invoice changes and transactions.

Financial Overview

$4,250

Paid

$850

Overdue

Unit 301 – Oct Rent

$1,200.00

Due: Oct 01, 2025Paid

Unit 405 – Maintenance

$150.00

Due: Sep 15, 2025Overdue

Unit 102 – Nov Rent

$1,100.00

Due: Nov 01, 2025Sent

Accounting Tip

Use Export Summary to generate monthly CSV reports of paid invoices, grouped by property for easier tax filing.

Announcements

Broadcast messaging & tenant communication tools

Broadcast Messaging

Property-Wide Reach: Send one announcement to all tenants in the selected property instantly.Targeted Context: Messages are automatically tied to the correct property.Instant Delivery: Push notifications ensure time-sensitive updates are seen quickly.

Common Use Cases

Maintenance Alerts: Inform residents about repairs, shutdowns, or service interruptions.Policy Updates: Communicate changes to rules, parking, or amenities.Community Events: Share events, safety notices, or important updates.

Audit & Tracking

Sender Transparency: Every message logs the sender for accountability.History Log: Maintain a permanent record of all announcements.Delivery Status: Track sent and seen counts for each broadcast.

Message Preview

Sunset Apts

Property Manager

Today, 09:30 AM

⚠️ Water Shut-off NoticeScheduled maintenance will affect water supply tomorrow between 10 AM and 2 PM.
Sent: 24Seen: 18
Highland Tower

System Admin

Yesterday, 4:15 PM

🎉 New Gym EquipmentThe fitness center has been upgraded with new treadmills. Available from today.
Sent: 45Seen: 42

Best Practice

Use prefixes like [URGENT] or [INFO] to help tenants prioritize messages.

Manager Management

Assign roles and delegate operations securely per property

Property-Based Assignments

Scoped Access: Managers are assigned only to specific properties they manage.Role Clarity: Managers handle daily operations without ownership privileges.Multi-Property Support: Assign one manager to multiple properties through a single profile.

Invitation System

Email Invites: Invite managers using their email with a secure onboarding link.Status Tracking: Track invited, accepted, and pending managers.Seamless Onboarding: Managers join with guided setup linked to your business.

Access Control & Security

Granular Permissions: Restrict access to sensitive modules like finances.Accountability: Log manager actions for audit and compliance.Instant Revocation: Disable access immediately if a manager leaves.

Team Overview

Invite New Manager

David Miller

Property Manager

Active

Sarah Lee

Maintenance Supervisor

Invited

James Chen

Front Desk

Active

Security Tip

New managers start with restricted access. Review and adjust permissions immediately after invitation acceptance.

Additional Features

Essential tools designed to enhance daily operations

Profile Management

Manage your personal account details and security settings. The central hub for user-specific configurations and session management.

Personal DetailsPassword ResetPreferencesAvatar Upload

Quick Booking Creation

Create new reservations instantly from the dashboard. Streamlined flow for walk-ins or phone bookings without navigating complex menus.

One-Tap AccessGuest LookupPrice OverrideInstant Confirm

Booking QR Code

Generate unique QR codes for each property or specific booking. Facilitate seamless check-ins and digital key access for guests.

Property SpecificGuest SharingCheck-in VerifyDigital Entry

Help & Support

Direct access to assistance when you need it. Browse FAQs, submit tickets, or contact support agents directly from the app.

Ticketing SystemKnowledge BaseChat SupportSystem Status

Simplifying property management for owners worldwide. Seamlessly manage units, bookings, and finances in one place.

We appreciate your time exploring the RENTITIES owner application. We are committed to providing the best tools for your real estate success.

Email Support
hello@rentities.in
Visit Website
www.rentities.in
Download the App on iOS & Android